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Sending Cover Letter and CV Electronically

These days, sending CVs, cover letters and other documents electronically is not only common practice, but it is often requested by employers. Bear in mind that if an employee in the personnel department receives dozens of CVs for every vacant position, he or she will have much less work if all the documents can be sorted and categorized electronically.

Again, it is important to emphasize that you should not send any documents from the e-mail account of your current employer, as this could be considered not only as disloyal but also as a misuse of your employer’s equipment for private use. When using a private e-mail account, use your name or its abbreviation.

If you are sending a cover letter and CV or any other requested documents electronically, always remember to fill in the “Subject” field. Write in the full name of the advertised position and your name without diacritics or accents. Some e-mail servers (generally international servers, such as Yahoo) can have problems rendering diacritics. As a result, the addressee receives only a combination of strange and indecipherable characters.

We will not elaborate here on how to write a cover letter and a CV – you can find that information by reading Writing an Effective Cover Letter and Writing an Effective CV.

All attachments should be prepared using a standard word processor such as MS Word. If you want to keep the formatting, we recommend using Rich Text Format (.rtf).

Unless requested, do not enclose scanned copies or photographs of certificates or additional documentation. On the other hand, if requested, use a standard format such as .JPG. Name all attached files clearly and understandably.

Before sending any documents make sure they do not contain any viruses by checking them with a quality and updated antivirus program. If mail infected with viruses arrives at a company, their information security system can remove it. If you are lucky, the addressee will be informed that he or she received an infected e-mail and it is being stored in quarantine.